Regulations & Guidelines

Regulations and Guidelines about doing a PhD

• ADS regulations of 14 September 2011 in effect 1 OCTOBER 2011: PDF in Dutch and in English
  • Background reading material
  • These regulations of 14 September 2011 take effect on 1 October 2011. Concerning the course of the PhD as described in art. 8, there are some transition modalities:
    • PhD researchers who start their PhD after 30 September 2011 follow the course of the PhD as described in art. 8 of the regulations of 14 Sept. 2011.
    • PhD researchers who started their PhD between 1 January 2011 and 1 October 2011 can choose to follow the course of the PhD as described in either the regulations of 6 April 2011 (NL or ENG) or the regulations of 14 Sept. 2011, but are recommended to follow the new regulations.
    • PhD researchers who have already submitted forms in the 'old' system, remain in this system with regard to the course of the PhD as described in art.8 of the regulations of 6 April 2011 (NL or ENG).
• Art. 11 (the format of the PhD thesis) has been modfied 28 March 2012): in English or in Dutch)
• Best practices with regard to the final phase of the PhD (in Dutch and in English)
• Responsibilities of the committees (in Dutch - in English)
• Guidelines for the design of a PhD thesis
• PhD in Architecture and Arts
• Faculty House Rules: Faculty of Engineering Science
• Nominatim list supervisors
• Information about predoctoral status and provisional status
• Guidelines about dual and joint doctoral degree and templates (DOC-research coordination office)
• Universitair reglement inzake predoctorale periode en predoctorale proef; het doctoraatsonderzoek en het doctoraat; de doctoraatsopleiding en de doctoral school (DOC)
• Research Profiles in Science, Engineering & Technology
• PhD profiles in Science, Engineering & Technology
• Het universiteitsbestuur heeft beslist dat ook docenten en leden van een doctoraatsjury een toga mogen dragen. Het aankopen van een eigen toga blijft echter voorbehouden voor AP vanaf de graad van hoofddocent. (08/09/09 – CvB 787 - Doc.nr. Q.2.9)

Scholarships and Status (statuten)

• Algemeen intern reglement voor de toekenning van doctoraatsbeurzen aan de KU Leuven (laatste wijziging RvB 29/09/09 )
• Richlijnen voor promotoren van FWO-contracten (gewijzigd vanaf 1 jan. 09)
• Overzicht vergelijking doctoraatsbursalen versus FWO versus IWT (H.R. Dept.-personeelsdienst)
• Statuut van de doctoraatsbursaal aan de KU Leuven (personeelsdienst): o.a. Jan 09: nieuwe fiscale regels omtrent combinatie doctoraatsbeurs en inkomsten nevenactiviteiten; Jan. 2010: voorwaarden bij Europees competitieve onderzoeksmiddelen)
• Facilities and regulations for non-EER PhD researchers
• Information in Dutch and in English and an overview in Dutch and in English about the status of foreign students and researchers (International Office)

Intellectual Property and publishing

• Regulations on intellectual property rights to research results (Nederlandstalige versie) (Juridische Dienst-Legal Department)
• K.U.Leuven Regulation with regard to author's rights to doctoral theses (Nederlandstalige versie) (Juridische Dienst-Legal Department)
• Lirias the digital repository for KU Leuven research output
• Plagiarism (NL versie: Plagiaat)
• Auteursrecht in de academische context (answers a lot of FAQ, only in Dutch)
• Have any questions: contact LRD or the Centre for Intellectual Property Rights
• The Romeo/Sherpa website shows you to which extent publishers allow availability of their articles.

Scientific Integrity

• KU Leuven has signed the Ethical Code for scientific research in Belgium: These are guidelines every scientific researcher should follow: in Dutch or English
• Plagiarism (NL versie: Plagiaat)

Intranet (regulations and forms of all kind)

• KU Leuven Intranet Beleid, organisatie en regelgeving
• KU Leuven Intranet Personeelsdienst