Regulations & Guidelines

Regulations and Guidelines about doing a PhD

• ADS regulations PDF in Dutch and in English (the Executive Committee has approved a minor clarification with regard to supervisor final contact person on 20 March 2013)
  • Background reading material
  • Transition modalities with regard to Art. 8:
    • All PhD researchers who start their PhD after 30 September 2011 follow the course of the PhD as described in art. 8 of the current regulations (= new system).

    • PhD researchers who have started their PhD between 1 January 2011 and 1 October 2011 need to make a choice between the old system or the new system We recommended you to follow the current regulations. This implies that you are always in either the new or the old system, there is not something like a  'no man's land' or grey zone!

    • PhD researchers who have already submitted forms in the 'old' system, remain in this system with regard to the course of the PhD as described in art.8 of the regulations of 6 April 2011 (NL or ENG).
• Best practices with regard to the final phase of the PhD (in Dutch and in English)
• Responsibilities of the committees (in Dutch - in English)
• Guidelines for the design of a PhD thesis
• Faculty House Rules: Faculty of Engineering Science
• Nominatim list supervisors
• Information about predoctoral status and provisional status
• Guidelines about dual and joint doctoral degree and templates (DOC-research coordination office)
• Universitair reglement inzake predoctorale periode en predoctorale proef; het doctoraatsonderzoek en het doctoraat; de doctoraatsopleiding en de doctoral school (DOC)
• Specificites of doctoral programmes related to different faculties in Science, Engineering & Technolgy:
  • Research Profiles in Science, Engineering & Technology
  • PhD profiles in Science, Engineering & Technology
  • PhD in Architecture
• Het universiteitsbestuur heeft beslist dat ook docenten en leden van een doctoraatsjury een toga mogen dragen. Het aankopen van een eigen toga blijft echter voorbehouden voor AP vanaf de graad van hoofddocent. (08/09/09 – CvB 787 - Doc.nr. Q.2.9)

Scholarships and Status (statuten)

• Algemeen intern reglement voor de toekenning van doctoraatsbeurzen aan de KU Leuven (laatste wijziging RvB 29/09/09 )
• Richlijnen voor promotoren van FWO-contracten (gewijzigd vanaf 1 jan. 09)
• Overzicht vergelijking doctoraatsbursalen versus FWO versus IWT (H.R. Dept.-personeelsdienst)
• Statuut van de doctoraatsbursaal aan de KU Leuven (personeelsdienst): o.a. Jan 09: nieuwe fiscale regels omtrent combinatie doctoraatsbeurs en inkomsten nevenactiviteiten; Jan. 2010: voorwaarden bij Europees competitieve onderzoeksmiddelen)
• Facilities and regulations for non-EER PhD researchers
• Information in Dutch and in English and an overview in Dutch and in English about the status of foreign students and researchers (International Office)

Intellectual Property and publishing

• Regulations on intellectual property rights to research results (available in Dutch) (Juridische Dienst-Legal Department)
• K.U.Leuven Regulation with regard to author's rights to doctoral theses (available in Dutchand unofficial version in English) (Juridische Dienst-Legal Department)
• Lirias the digital repository for KU Leuven research output
• Plagiarism (NL versie: Plagiaat)
• Auteursrecht in de academische context (answers a lot of FAQ, only in Dutch)
• Have any questions: contact LRD or the Centre for Intellectual Property Rights
• The Romeo/Sherpa website shows you to which extent publishers allow availability of their articles.

Scientific Integrity

• KU Leuven has signed the Ethical Code for scientific research in Belgium: These are guidelines every scientific researcher should follow: in Dutch or English
• Plagiarism (NL versie: Plagiaat)

Intranet (regulations and forms of all kind)

• KU Leuven Intranet Beleid, organisatie en regelgeving
• KU Leuven Intranet Personeelsdienst